Health & Safety – ISO 45001 Documentation Management

In today’s workplace, ensuring the safety and well-being of employees is more critical than ever. Organizations are responsible for creating safe environments and minimizing risks, which is where ISO 45001 documentation comes into play. This international standard focuses on workplace health and safety management systems, ensuring that organizations have structured processes to reduce accidents, injuries, and health hazards.

Implementing a comprehensive ISO 45001 documentation system allows businesses to maintain compliance, improve safety protocols, and promote a culture of safety within the workplace. With ComplierPro’s ISO documentation management software, you can streamline the entire process, from setting up policies to maintaining audit-ready records.

The New Approach to Complying with ISO 45001 Health and Safety Requirements

Complying with ISO 45001 documentation requirements no longer needs to be a tedious task. Traditional manual processes for managing Health & Safety documents often lead to inefficiencies, errors, and the risk of non-compliance. The new approach to compliance involves digitizing the management of your ISO documents, enabling quick access, updates, and continuous monitoring of workplace safety protocols.

ComplierPro’s ISO 45001 documentation management solution is specifically designed to simplify compliance. It provides a comprehensive library of pre-approved, customizable ISO documents templates that align with global health and safety standards. Our solution ensures that your business stays compliant with all regulatory requirements and helps you proactively identify and mitigate risks, promoting a safer work environment.

Money You Spend vs. Save with ISO 45001 Documentation System of ComplierPro

One of the key benefits of using ComplierPro’s ISO 45001 documentation management system is the cost savings compared to traditional methods. Instead of hiring expensive consultants or dedicating significant internal resources, you can utilize our pre-built, customizable templates that are aligned with global standards.

1. By using these documents, you can save a lot of your precious time while preparing the ISO documents.
2. The kit takes care of all the sections and sub-sections of ISO 45001:2018 standards and helps you to establish better system.
3. This documentation kit enables you to change the contents and print as many copies as you need. The users can modify the documents as per their industry requirements and create their own ISO 45001:2018 documents for their organization.
4. It will save much cost in document preparation.
5. You will get a better control in your system due to our proven formats.
6. You will also get a better control in your system as our proven documents and templates are developed under the guidance of experts and globally proven consultants. The team has a rich experience of more than 25 years in the ISO consultancy.
7. Our products are highly sold across the globe and are used by many multinational companies.
8. They have got total satisfaction as well as experienced value for money.
9. In the preparation of documentation kit, our team has verified and evaluated the entire content at various levels. More than 1000 hours have been spent in the preparation of this documentation kit.
10. The kit contains all necessary documents as listed, and complies with the requirements of system standards.
11. The documents are written in easy to understand English language.
12. This kit will save much time in typing and preparing your documents at your own.
13. The kit is user-friendly to adopt and easy to learn.
14. The contents of this kit are developed under the guidance of experienced experts.
15. The kit provides a model of the management system that is simple and free from excessive paperwork.

Starting Price of ComplierPro:

ComplierPro offers one of the most affordable solutions in the market, with a starting price of just $9.99 per month for the basic package. This cost-effective approach allows businesses to manage their Health & Safety documents and other ISO-compliant templates without breaking the bank. For organizations that require broader functionality, including multiple users and locations, our business package is available at $25 per month, providing access to all modules and unlimited users. This ensures that businesses of all sizes can benefit from a comprehensive, user-friendly, and cost-efficient solution.

1. Reduced External Consultant Costs: Many businesses spend thousands annually hiring external consultants to manage and update their health and safety compliance documents. With ComplierPro, those costs are eliminated as you gain immediate access to a comprehensive library of compliant templates.
2. Time Savings: Streamlining document management allows your internal teams to focus on core tasks rather than spending countless hours manually updating and maintaining documents. This leads to a significant reduction in man-hours spent on compliance.
3. Avoid Non-Compliance Penalties: Staying compliant is crucial to avoid fines and legal issues. ComplierPro ensures your documents remain current with the latest standards, thus reducing the risk of costly penalties.
4. Access to a Full Suite of ISO Documentation: The additional modules included in ComplierPro, such as those for ISO 9001, ISO 14001, ISO 22301, and others, provide further value by enabling you to manage multiple compliance requirements from a single platform, saving even more time and money.

How ComplierPro’s ISO 45001 Documentation System Works

Implementing an effective ISO 45001 documentation management system should be straightforward. ComplierPro ensures a seamless transition from manual document handling to a fully digital and automated system. Here’s how it works:

1. Registration: Once you sign up for ComplierPro’s ISO 45001 documentation module, you’ll have immediate access to our library of templates and tools.
2. Onboarding: After registration and payment, your organization will be onboarded to the platform. We provide access to your technical team and other relevant personnel to manage the Health & Safety documents within the system.
3. Training: We offer training for your staff to ensure they understand how to use the system, update documents, and remain compliant with the ISO 45001 standard.
4. Implementation: The system provides customizable ISO 45001 documents templates that can be tailored to fit your organization’s specific needs. You can easily upload your existing documents or modify the provided templates to align with your safety policies.
5. Ongoing Support: Once the system is in place, we offer continuous support to ensure that your documents stay compliant. As regulations change, you will be notified, and the system will be updated accordingly, ensuring your organization remains in line with global health and safety standards.

Additional Value – Comprehensive Compliance Across Other Standards

ComplierPro offers more than just ISO 45001 documentation solutions. Our platform is designed to help organizations manage various compliance needs across multiple standards. This adds value by providing access to a wide array of document templates and modules that cater to other critical areas of business operations:

1. ISO 9001 – Quality Management: Ensure product and service quality with templates and tools aligned with ISO 9001, streamlining the processes that affect your organization’s output quality.
2. ISO 14001 – Environmental Management: Manage your organization’s environmental impact with tools that help maintain compliance with environmental standards, contributing to sustainability efforts.
3. ISO 22301 – Business Continuity: Protect your organization from disruption with business continuity management documents, ensuring you’re prepared for unforeseen challenges.
4. ISO 27001 – Information Security: Protect your organization’s data with our document management solutions for ISO 27001, ensuring the confidentiality, integrity, and availability of sensitive information.
5. ISO 17025 – Testing and Calibration Laboratories: Manage compliance for laboratory settings with tools to ensure technical competency and accurate results.
6. ISO 22000 – Food Safety: Simplify the management of food safety documents, ensuring compliance with industry standards for hazard control and hygiene practices through ISO 22000 documentation templates.
7. HACCP Certification Documents: Address food safety hazards and ensure regulatory compliance with Hazard Analysis and Critical Control Points (HACCP) documentation templates.
8. Risk Management Solutions: Identify, assess, and control risks in your organization with risk management tools compliant with various ISO standards.
9. Energy Management – ISO 50001: Align your organization’s energy performance with ISO 50001 through specialized documents and management tools, ensuring resource efficiency and regulatory compliance.

By choosing ComplierPro, businesses have access to a complete suite of tools that go beyond just health and safety compliance, making it easier to manage all areas of compliance from a single platform.

What Documents Are Part of the ISO 45001 Documentation Kit?

OH&S Manual

It covers sample copy of OH&S manual and clause-wise details on how ISO 45001:2018 systems are implemented. It covers the context of organization, sample policy, objectives, scope, organizations structure as well as macro level each requirements from 4 to 10 of ISO 45001:2018 on how it is implemented in the organization. It covers OH&S 45001:2018 documents for tier-1.

List of Procedures

• . Procedure For Hazard Identification, Risk Assessment And Determining Controls
• Procedure For Identification Of Legal And Other Requirements
• Procedure For Objectives And Targets
• Procedure For OHS Management Programme (OHSMP)
• Procedure For Communication, Participation and consultation
• Procedure For Operational Control
• Procedure For Emergency Preparedness And Response
• Procedure For Performance Monitoring And Measurement
• Procedure For Incident Investigation, Non–Conformity and Corrective Action
• Procedure For Document And Data Control
• Procedure For Internal Audit
• Procedure For Management Review
• Procedure For Risk Management
• Procedure For Training

List of SOPs (Standard Operating Procedures)

List of blank formats for all the departments

List of Exhibits

• Objectives and Targets – OHS Objective Plan
• OH&S Control Plan
• Skill Requirements
• Multi-skill requirements
• Exhibit for Document Identification and Codification System

List of OHS Plans and Policies

Plans

1. Major Emergency Response Plan – At Site
2. Major Emergency Response Plan – At Office

Policies

1. Electrical work policy and standard
2. Working at height policy and standard
3. Safe driving policy and standard
4. Work permit policy and standard
5. Working in office policy and Office Safety standard
6. Subcontractor selection and OHS Controls policy and standard
7. Incident investigation and reporting policy and standard

List of OHSMPs

1. To prepare scrap yard for systematic storage of scrap having separate compartment for systematic storage of different kind of scrap, to remove risk of contamination and to prevent pollution.
2. To provide guards on all moving parts to avoid risk of accidents during operation of such moving parts.
3. To provide the entire safety equipment as per the requirements of major emergency preparedness plan.
4. To prepare storage facility for the systematic storage of waste oil barrels, to remove risk of contamination and to prevent land pollution.
5. To provide scrubber system at impregnator to reduce melamine formaldehyde and phenol formaldehyde fumes spreaded inside the working area.

Department-wise and ISO 45001:2018 requirement-wise audit questionnaire (of more than 500 questions).

This covers audit questions based on the ISO 45001:2018 requirements for each department as per the list of departments given below. It will be a very good tool for the auditors to make Audit Questionnaire for auditing. It will bring effectiveness in auditing. A total of more than 500 Questions are prepared on the basis of ISO 45001:2018. It can be logically used for auditing during internal audit for ISO 45001:2018 to establish proper audit trail.

List of HIRA (Sample filled Hazards and Risk)

• Risk and Hazard sheet for Electrical department
• Risk and Hazard sheet for Mechanical department
• Risk and Hazard sheet for OHC department
• Risk and Hazard sheet for Packing department
• Risk and Hazard sheet for Quality control department
• Risk and Hazard sheet for Stores area

List of filled formats

• Master List & Distribution
• List of Documents
• Change Note
• Master List of Records
• OH&S Objectives Monitoring Sheet
• Audit Plan / Schedule
• Internal Audit Non– Conformity Report
• Communication Report
• Induction Training Report
• Job Description & Specification
• Training Report
• Indent And Incoming Inspection Record
• Approved external provider list & Annual purchase order
• External Provider Registration Form
• Disposal of Non–Conforming of Product & Service.
• Process change form
• Performance Appraisal Records–Functional Heads
• Manpower Requirement form
• Breakdown History Card
• Preventive Maintenance Check point

ISO 45001 Documentation Checklist

Managing your organization’s health and safety processes involves a variety of critical documents that ensure compliance with ISO 45001 documentation standards. Below is a checklist of key documents typically required for ISO 45001 compliance:

• Health and Safety Policy: Outlines the organization’s commitment to maintaining a safe work environment.
• Risk Assessment Procedures: Identifies potential hazards and outlines steps to mitigate them.
• Incident Reporting Template: A standardized form for documenting accidents and incidents.
• Corrective Action Plan: Describes actions to be taken to correct safety issues after incidents or audits.
• Training Records Template: Tracks employee safety training and certifications.
• Emergency Response Plan: A guide for responding to emergencies in the workplace.
• Internal Audit Schedule: Ensures regular internal audits are conducted to maintain compliance.
• Supplier Safety Agreements: Ensures that suppliers meet health and safety standards.

Using ComplierPro’s ISO documents templates, businesses can ensure that they have all the necessary documentation in place, organized, and compliant with ISO 45001 documentation standards.

Wrap-up

Investing in a robust health and safety management system is critical for businesses aiming to protect their employees and maintain compliance with global standards. ComplierPro’s ISO 45001 documentation management solution simplifies the compliance process by offering a complete set of ISO documents templates that are ready for immediate use, customizable, and compliant with the latest regulations.

With our solution, businesses not only save money but also ensure they meet the highest standards of health and safety. Whether you’re looking to streamline your documentation process, improve workplace safety, or achieve ISO 45001 certification, ComplierPro provides the tools and support to help you achieve your goals.

By using ComplierPro’s system, your organization can effortlessly maintain compliance with ISO 45001 documentation requirements, ensuring that your health and safety processes are streamlined, efficient, and always up to date.